📄 What to Include in Your USCIS Translation Cover Letter
So you’re putting together your USCIS packet and you’ve got your foreign-language documents translated—but now you’re wondering, “Do I need a cover letter?”
The short answer: not always, but it helps. A translation cover letter can make your application look more professional, organized, and complete. And for certain cases—like consular processing, RFEs, or multi-document submissions—it’s a smart move.
At Virtual Same Day Marriage, we’ve helped thousands of clients submit USCIS-compliant translations with full documentation, including optional cover letters. In this guide, I’ll show you exactly what to include in yours, how to format it, and how our service makes it easy with free edits, easy uploads, and a certified translator available now if you’re missing anything.
💬 What Is a USCIS Translation Cover Letter?
A translation cover letter is a short, formal note that accompanies your translated document. It tells USCIS (or the National Visa Center) what’s attached, confirms that the translation meets USCIS requirements, and includes the certification of accuracy.
It’s not mandatory, but it’s a professional touch—especially when submitting:
- Translations from more than one source/language
- Bulk translations (e.g., birth and marriage certificates)
- Documents for consular or embassy use
- Any document submitted in response to an RFE
✅ Key Items to Include in a USCIS Translation Cover Letter
Here’s what you should always include in the cover letter:
- Heading (Name, address, A-number or USCIS receipt number if applicable)
- Subject line: “Certified English Translation for [Document Type]”
- Brief statement:
“Please find enclosed a certified English translation of the attached [foreign-language document name]. This translation has been completed by a qualified third party and meets the requirements outlined in 8 CFR § 103.2(b)(3).”
- Translator’s Certification:
- Full name of translator
- Contact information
- Statement of fluency in both languages
- Signature and date
- List of translated documents (optional but helpful for bulk submissions)
We include this automatically when you use our USCIS translation with free edits service. If USCIS ever flags formatting, we fix it at no charge.
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⚡ Certified Translator Available Now — No Delays
Running short on time? We’ve got a certified translator available now who can get started on your marriage certificate, birth certificate, or supporting docs within the hour. We also include:
- USCIS-formatted certification letter
- Word-for-word, professional formatting
- Optional cover letter bundled with the translation
- Printed and stamped copies available
We’ve translated documents for USCIS, NVC, and U.S. embassies worldwide—with fast turnaround and guaranteed acceptance formatting.
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📥 Easy Upload for Certified Translation
Our translation process is simple and efficient. You can use our easy upload for certified translation system to securely submit photos, PDFs, or scans of your document.
We handle the rest:
- Review and confirm translation requirements
- Deliver your certified translation within 24–48 hours
- Provide a professionally formatted cover letter and certification statement
- Offer free revisions if anything ever needs editing
Keyword usage: easy upload for certified translation
🔗 Internal Link Suggestions
- Translation + Apostille Services
- Certified Translation for Marriage-Based Petitions
- Translation Tips for Online Marriages
🌐 External Link Suggestions
- USCIS – Translation Requirements (8 CFR § 103.2)
- NVC – Document Submission Guidelines
- Department of State – Marriage Documentation for Visas
❓ FAQ – Translation Cover Letters for USCIS
1. Is a translation cover letter required by USCIS?
No, but it’s highly recommended when submitting multiple or foreign-issued documents to make your submission easier to review.
2. Do you include a cover letter with your translations?
Yes! Our USCIS translation with free edits service includes optional cover letter formatting at no extra cost.
3. Can I write the cover letter myself?
You can, but it must follow USCIS formatting. We recommend letting our certified translators include it with your order for accuracy.
4. Do I need one letter per document?
No. One letter can list and certify multiple documents as long as all are translated by the same person or agency.
5. How do I upload my documents for translation?
Use our easy upload for certified translation page to send your file—we accept photos, scans, PDFs, or screenshots.
✅ Conclusion: Make a Strong First Impression with a Translation Cover Letter
When it comes to USCIS, neat, organized, and compliant documents always perform better. A translation cover letter helps your submission stand out and shows that you’re taking the process seriously.
At Virtual Same Day Marriage, we’ll handle everything for you:
- ✅ Easy upload, fast service
- ✅ Certified translator available now
- ✅ Free edits if anything needs updating
- ✅ Optional cover letter and seal included
👉 Click here to upload your document and get started —or reach out with questions. We’re happy to help you get it done right, the first time.
